Human Resources

Position Summary

The Executive Assistant will provide administrative support to the Vice President of Student Affairs/Dean of Students, Dean of Students office, and Rosemary House. The Executive Assistant serves as a key point person for constituents.

Job Responsibilities

Oversee a portfolio of designated Division of Student Life operations for the following:

• Promotion and follow-up of student online training modules to meet compliance requirements for the Office of Intercultural Resources, Office of Title IX, and Health and Wellness.
• Dean of Students/Vice-President of Student Affairs (DOS/VPSA).
  • Manage various projects assigned by the DOS/VPSA and timely correspondence.
  • Support various College initiatives by coordinating meetings, distributing agendas, etc.
• Associate Dean of Students
  • Assist with Student Conduct correspondence and meeting scheduling.
  • Process Student Emergency Fund requests and track expenses/requests.
  • Complete student conduct history checks and requests for verification of conduct history.
• Title IX Office
  • Title IX Correspondence and meeting scheduling.
  • Support Title IX Coordinator and Title IX Deputies with case coordination upon request.
  • Assist with Title IX records requests and tracking.
  • Assist with notification, tracking, and training logs for mandatory and targeted student sessions; responsible employee and Title IX personnel in-person, virtual, and on-demand education, training, and engagement.
• Provide day-to-day office administration and support to include but not limited to, greeting visitors, triaging needs, answering email and phones, website updates, upkeep of Rosemary House, ordering supplies, etc. 
• Manage calendar and events for DOS/VPSA, ensuring effective time management. Schedule department-wide and other significant events, prioritizing using appropriate judgment to adjust as necessary.
• Plan, Implement and Manage all Dean of Students office operations (including DOS/VPSA, Associate Dean of Student, and Title IX Office).
• Conduct financial transactions and budget monitoring for the Office of Student Affairs. Reconcile transactions and spending for the DOS/VPSA and designated staff (Associate Dean of Students and Title IX office). Assist with oversight and management of Office of Student Affairs.
• Hire, supervise, and develop student staff. Manage a consistent and welcoming student staff presence in Rosemary House. Coordinate Rosemary House needs, including creating a warm and welcoming environment for visitors. 
• Create and edit documents, reports, and presentations to support the DOS/VPSA in their work.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree from an accredited institution or equivalent work experience. 
• At least 3 years' experience in administration or as an Executive Assistant. 
• Experience with or knowledge of student life at a small, residential liberal arts college strongly preferred. 
• Experience with managing budgets.
• Notary Public – or willingness to become certified as a Notary.

Application

To apply please submit a cover letter and resume via e-mail to: studentaffairs@lakeforest.edu.

Lake Forest College embraces diversity and strongly encourages applications from women, members of historically underrepresented groups, veterans, and individuals with disabilities.