Student Payroll

We can assist students with any questions regarding hiring requirements, payroll, taxes, forms, timecards, rates of pay and pay dates.

Hire Forms

Students are required to complete Hire Forms for each academic year, and a separate Summer Hire Form for summer employment. The hire forms serve as approval to hire an individual into a department. The form should be signed by employee, and completed and signed by the supervisor. These forms are to be submitted to the Payroll Department in the business office. Supervisors should utilize the Online Hire Form by clicking this link and viewing the “Student Employment Hire Form” section of the page. 

Timecards

Once hiring paperwork is completed, the student will be entered into the online timecard system, and the timecard will remain open during the pay period. New timecards will automatically be generated each pay period. Students should record their hours on the timecard and finalize the timecard by the due date. Due date is usually 5:00 p.m. on the Monday before the pay date. 

Students will not be paid on schedule if they do not record hours in a timely manner. Other reasons for non-pay include:

  • your supervisor has not approved the timecard
  • hiring paperwork is incomplete
  • the timecard was not recorded in a timely manner

We will issue temporary timecards if your paperwork is in process. Please see the Payroll Dept in the Business Office. Be sure PRINT your name, ID number and Department clearly on your timecard. 

Picking Up Payroll Checks

Student payroll checks can be picked up in the Business Office on the pay date. A photo ID is required to pick up a paycheck. Direct deposit pay stubs are located in ADP. If you require your paycheck to be mailed home, you may leave a self-addressed stamped envelope with the Payroll Department. If you would like your paycheck to be directly applied to your student account, please contact Yang Choe choe@lakeforest.edu. 

Pay Schedules and Distribution of Checks

Students are paid biweekly, or every other Friday; this may change if a holiday falls in the pay week. Paychecks must be personally picked up in the Business Office. If it is necessary to mail your paycheck home, you may leave a self-addressed stamped envelope with the Payroll Department. 

Direct Deposits

You may elect to have your earnings directly deposited into your U.S. checking or savings account.  You can add your direct deposit information directly in ADP. It may take up to two pay periods for ADP to confirm your account information with your bank.

Finding Jobs on Campus

Every reasonable effort will be made to assist you with finding on-campus employment. Please be aware that Work-Study eligible students (this is determined by the Office of Financial Aid) will have priority when applying for campus jobs. Work-Study awards do not guarantee employment or payment. All students are eligible to apply for open campus positions on Handshake, the College’s career platform. All students already have a Handshake account. Log in using your Lake Forest College credentials. Visit lakeforest.joinhandshake.com to complete your profile and start searching. Email careers@lakeforest.edu if you need assistance logging in. Once you log into Handshake, please apply for jobs you are interested in. Search for Lake Forest College as the employer for on-campus positions.

For questions about Work-Study award eligibility contact:
Mark Anderson, Associate Director of Financial Aid
847-735-5010
anderson@lakeforest.edu

Hours Limit

Please note:  Students may work up to 14 hours per week.  Students are limited to a maximum of 2 positions (14 hours per week total) unless granted authorization from the Business Office. In addition, International Students must comply with the College’s policy of no more than 14 hours per week. In rare occasions where hours exceed these limits and as mandated by federal law, all students cannot work more than 20 hours per week while school is in session.

Students, including international students, are not guaranteed any particular number of hours of work.  Hours are dependent upon the needs of the employing departments.  Every reasonable effort will be made to assist you with finding on-campus employment. Please be aware that any changes to your Work-Study eligibility (this is determined by the Office of Financial Aid) may affect your ability to continue working on campus, if hired for a position.

Students who work during the summer should not exceed 35 hours per week and may work a maximum of 400 hours over a 14 week period.

Tax Issues

Social Security Tax (commonly known as FICA tax):  While a student is “enrolled and regularly attending classes” at least half time, he or she is not required to pay Social Security and Medicare taxes.  The IRS has provided guidelines to colleges which allow us to exempt students during any month that they are attending class.  During summer, all U.S. students will have FICA withholdings.  

Many international students are exempt from FICA withholding depending upon their visa type and status.

Off-Campus Jobs

Job opportunities exist in the community, although they are not considered “Work-Study” positions. Lake Forest College students have access to part-time jobs through different portals.

Handshake
• https://joinhandshake.com/
• Lake Forest College’s one-stop career management platform, where you can access jobs and internships around the world as well as College positions
• For on campus positions search for Lake Forest College as the employer

Parkhurst Dining
• www.smile.jobs
• Parkhurst Dining provides all of Lake Forest College’s dining services
• Parkhurst hires students as cooks, dishwashers, cashiers, catering, dining room personnel and much more
• Apply online or come to the Parkhurst Office downstairs in the Mohr Student Center to apply on-site
• Phone number: 847-735-5225

QuadJobs
• https://www.quadjobs.com/
• A free marketplace that connects local families and small businesses with Lake Forest College students seeking part-time employment

Business Office

Location

North Hall, Room 103
Phone: 847-735-5030
businessoffice@lakeforest.edu 
Mailing address: 555 N. Sheridan Road, Lake Forest, IL 60045

Temporarily, we are only available by email and phone due to the coronavirus pandemic. 

Business Office Hours

Academic year: 8:30 a.m. to 5 p.m.
Summer: 8:30 a.m. to 4:30 p.m. 

Cashier Hours

Academic Year: 11 a.m. to 1 p.m.
Summer: 11 a.m. to 1 p.m.
Closed on Fridays